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Guide to setting up your team in Kayako

We're actively rewriting our user guide, so check back for improved coverage.

To really get a feel for Kayako at work, we suggest inviting your team members to join. You can then go through your customer service process together as a team. Try to involve at least one person from each team at your company, so each of them can bring a different perspective to the table when you set up your workflows. 

Create a new team

Each staff user belongs to a team. That's why you need to create your teams first - and then add staff users to them.

To create a new team, go to the admin control panel, click on Staff and then Insert Team.

At this point, you can assign the new team to departments, which will give members of this team access to the tickets and live chats in those departments.

In the next tab over, you can set individual permissions for members of this team. Access control in Kayako is very powerful: you can control who can see, create, edit and delete most things in Kayako. But we recommend leaving the defaults at this stage until you get a feel for Kayako. 

Add staff users

To add a new staff user, in the admin control panel click on Staff and then Insert Staff.

Fill in the essentials under the General tab. Remember your staff teams: if you enabled "Administrator team" for one of them, any staff users you add to that team will be able to access the admin control panel.

Under the Assigned Departments tab, you can either have this staff user inherit the department permissions from their team, or you can override them for this individual. We recommend sticking to the defaults while getting started.

Where to go next

Start resolving tickets

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  1. Varun Shoor

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